CC - Agendas - City Council - REGULAR - 5/14/2019

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I 11.c I CI7`1'o%•PRESCOTT EpyJk°°t °a, COUNCIL AGENDA MEMO MEETING DATE/TYPE: VOTING MEETING 5-14-19 DEPARTMENT: Public Works AGENDA ITEM: Award of City Contract No. 2019-209 to Cactus Transport,, Inc.DBA: Cactus Asphalt for the FY19 Pavement Preservation - Chip Seal, in the amount of $548,314.57. Funding is available in the Streets Fund. I FUNDING SOURCE: Streets Fund Approved By:: Michael Lamar, City Manager Item Summary This item is to approve City Contract No. 2019-209 with Cactus Transport, Inc. DBA: Cactus Asphalt, for Chip Seal and Striping in the amount of, $548,314.57. The locations of the projects are shown- on the attached vicinity map. Approval of Sunday work is also being requested between the hours of 7:00 a.m. and 6:00 p.m:, on Gail Gardner Way from Iron Springs Road to Fair Street to perform work when traffic impact will be significantly reduced. Background SR89 from Willow Lake Road to the connection with the recently completed SR89 Widening will be milled and paved under separate contract just prior to this proposed project. This project will then chip seal the entire roadway to make all surfaces identical and replace the permanent.striping. Gail Gardner Way will have pavement spot repairs completed under this contract then a chip seal will .be applied to help the existing asphalt last as long as possible before a full reconstruction is needed. The Peavine Trail parking lot will-have a chip seal placed on it to preserve the current pavement which will extend, the life expectancy of the parking lot surface. This portion of the project will be funded by Recreation Services in conjunction with the SR89 portion of the project to reduce costs associated with mobilization. Procurement The City is permitted, pursuant to Section 1-27-9(C) of the City Code, to purchase such services under another Contract, at its discretion. and with the agreement of f the awarded Vendor, so long as the Contract permits its cooperative use by other public entities, including the City, and pursuant to Section 1-27-11 of the City Code. This cooperative purchasing element is available to use through a Pinal County Contract. Packet Pg. 153 I