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I 11.D.b I <br /> G <br /> P <br /> a <br /> lGovernment Procurement Alliance <br /> Executive Summary <br /> Asphalt Products and Services <br /> IFB 17-16P <br /> 'o <br /> The purpose of this Invitation for Bid (IFB) is to. establish a.contract with responsive/responsible c <br /> contractor(s) that provide Asphalt Products and Services to be utilized by the Lead Agency and Members 2 <br /> of 1 GPA Cooperative on an as-needed basis. The solicitation is broken down into the following categories: <br /> Existing Asphalt,New Asphalt, and Related Services. Products and/or services may include,but are not <br /> co <br /> limited to asphalt surface patching, removal and'.replacement of asphalt, speed bumps/humps, asphaltic <br /> concrete paving, fabric overlays,pulverizing, concrete, saw cutting,parking lot sweeping, sealants, crack <br /> seals,emulsion sealers,excavation, soil stabilization, striping, flatwork, and much more asphalt related <br /> services. E <br /> a) <br /> ea <br /> 1GPA is awarding contracts to cover all of Arizona. Finns were also allowed to submit responses to include <br /> other states. Firms shall follow the laws as applicable in all states in which they submitted bids and assure co <br /> that this solicitation meets the requirements of said states. Pinal'County ESA is,the lead agency for this cn <br /> solicitation. <br /> N <br /> On May 12,2017 the invitation for bids was issued and sent to the prospective bidders via Public Purchase <br /> website and posted on the 1GPA website. A total of 166 vendors received notification of the solicitation. <br /> This solicitation was advertised in the Florence Blade on May 18, 2017 and May 25, 2017 as the official <br /> paper of Pinal County. A Pre-Bid Conference was held on May 18, 2017 to review contract terms and . <br /> conditions,scope of work and review pricing structure of the contract with prospective bidders. The Public o0 <br /> Bid Opening was held on June 9, 2017 at 11:00 a.m. at the 1GPA Office at 1910 W. Washington St, .� <br /> Phoenix,AZ 85009. Six(6)bids were received by the due date and time. c <br /> The bids were initially reviewed to determine responsiveness and responsibility as required in the IFB. All <br /> six(6)bids were considered responsive and responsible. Bids were then evaluated per line item of the Cost, <br /> Form. Each bidder was ranked highest to lowest rank based on the pricing submitted. Cost Formula was o- <br /> utilized for all lines to determine a"score"for each line item given;a weight of 100 points each.,After all <br /> lines were evaluated, an average score was calculated which then received a Rank score from highest to <br /> lowest. After initial ranking of all firms was established, an analytic review of the scope of services was 01 <br /> performed to review what each firm offered in the contract by category. After categories were reviewed, <br /> regions and locations were also analyzed to determine if the members of 1 GPA that are located outside of <br /> Maricopa County and Arizona would have coverage for the contract nationally. The evaluation committee <br /> consisted of Jennifer Munoz,Director of Procurement and Compliance, 1 GPA,and Ken Carter,Executive <br /> Director, 1GPA and Claudia Leon,Director of Purchasing,Paradise Valley USD. <br /> It is determined that a single award is not advantageous to cooperative members of 1GPA. The <br /> solicitation authorized multiple awards to meet the needs of 1 GPA's various types of members'.needs and <br /> locations in Arizona and in other states. Award is recommended to the least number of Offerors which <br /> offered the most advantageous proposals. The decision is based upon considerations for 1GPA members <br /> to select firms based on the scope of services needed and offered by each firm,vendor's ability to provide <br /> 1910 W.Washington St.,Phoenix,AZ. 85009 <br /> www.1GPA.org <br /> Packet Pg. 168 <br />