CC - Agendas - City Council - REGULAR - 8/29/2006

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10. Special Conditions: a. COORDINATION: The Sponsor agrees to coordinate this master planning study with the AIW metropolitan planning organizations, other local planning agencies, and with the State Airport System Plan prepared by the State's Department of Transportation and consider any pertinent information, data, projections, and forecasts which are currently available or as will become available. The Sponsor agrees to consider all Clearinghouse comments and to furnish a copy of the final report to the State's Department of Transportation. b. GRANT OFFER BASED ON PRELIMINARY WORK PROGRAM: It is understood and agreed by and between the parties hereto that this Grant Offer is made and accepted upon the basis of the preliminary Work Program;and the parties hereto covenant and agree that the Sponsor shall furnish a revised Work Program to the FAA and that a notice to proceed will not be issued until the revised Work Program has been approved by the FM. c. EXCESS COST: It is understood and agreed that notwithstanding that the Application includes therein planning work that the Sponsor has estimated at a total cost of$235,000.00,the total allowable cost for purposes of determining federal participation shall not exceed $185,000.00. Any project costs in excess of the federal allowable costs shall be the sole responsibility of the Sponsor. d. DISALLOWED WORK: It is understood and agreed by and between the parties hereto that notwithstanding the fact that the Project Application includes therein the planning of "Not Applicable", said work shall not be a part of this project and, if or to the extent accomplished by the Sponsor, said accomplishment shall be without any participation in the costs thereof by the United States under this project; it is further understood and agreed that, in the event the work which is excluded from the project is accomplished by the Sponsor,the Sponsor shall maintain as a portion of the cost records covering this project, separable cost records pertaining to the above-identified work excluded from Federal participation under this project,which records shall be made available for inspection and audit by the FAA to the end that the cost of the excluded work may be definitely determined. It is further understood and agreed that,within 14 days of acceptance of this Office,the Sponsor will submit a revised Program Statement/Cost Estimate depicting the excluded costs or a revised Program Statement/Cost Estimate depicting only those costs eligible for Federal participation in this project. e. INFORMAL LETTER AMENDMENT OF AIP PROJECTS: It is mutually understood and agreed that if, during the life of the project,the FAA determines that the maximum grant obligation of the United States exceeds the expected needs of the Sponsor by$25,000.00 or five percent(5%),whichever is greater,the maximum obligation of the United States can be unilaterally reduced by letter from the FM advising of the budget change. It is further understood and agreed that if, during the life of the project,the FAA determines that a change in the grant description is advantageous and in the best interests of the United States,the change in grant description will be unilaterally amended by letter from the FAA. Upon issuance of the aforementioned letter, either the grant obligation of the United States is adjusted to the amount specified or the grant description is amended to the description specified. Page 3 of 4 Pages