CC - Agendas - City Council - REGULAR - 8/14/2018

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9.C.a J. Nothing herein shall be deemed to require BLM to maintain books, records, or documents other than those usually maintained by them, provided that such books, records, and documents reasonably segregate and identify the costs for which reimbursement is required and comply with generally accepted accounting practices for such documentation. K. The designated points of contact with whom each party to this Agreement will communicate concerning any aspect of this Agreement are as follows: BLM Applicant Name: Rem Hawes Craig Dotseth Address: 21605 N 7th Ave 433 N. Virginia Street Phoenix, AZ 85027 Prescott, AZ 86301 Phone No.: 623-580-5530 928-777-1130 Fax No.: 623-580-5580 928-771-5929 Email: rhawes(aiblm.gov craig.dotseth@prescott-az.gov Either party may designate a different point of contact by notifying the other party in writing of such change. Definition of Direct and Indirect Costs Direct costs are those costs which can be specifically identified with the Application and which are incurred for the benefit of said applicant in that the costs would not have been incurred but for the Application and are appropriate in order for BLM to process the Application. Examples of direct costs include, but are not limited to, personnel costs in the form of wages paid to BLM personnel working on the Application, with allowances provided for fringe benefits and leave surcharge rate and any overtime associated with processing the Application; travel expenses; purchased services, if necessary, such as printing, automated data processing services and photographic reproduction; and any miscellaneous supplies and equipment of a specialized nature, the use of which is directly applicable to processing the Application. Indirect costs are those which cannot be specifically identified with the Application. These indirect costs have been calculated at a rate of 21.8 percent of direct costs. The indirect costs are subject to change annually. This percentage figure has been developed in accordance with Department of the Interior procedures and represents those administrative and program costs, excluding management overhead, which can be attributed to processing the Application. Indirect costs include a portion of the costs for capitalized and non -capitalized equipment; space rental; telephone services; postage; personnel transfer costs; budget and program development; administrative and clerical support; training; safety management; public information, inquiries and reports; cartography and basic series mapping; aviation management; telecommunications; maintenance of equipment and tools; and systems design and implementation. Excluded from indirect costs are costs for managerial work; evaluations of field office activities; program coordination; technical program direction; environmental education; interagency planning; studies and research; preparation of environmental documents relating to general program planning; law enforcement and firefighting. Version 3/21/12 Attachment: BLM Cost Reimbursement Agreement (2123 : BLM Cost Reimbursement Agreement) Packet Pg. 121