CC - Agendas - City Council - REGULAR - 8/14/2018

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8.A.a rep, ak, GLEN.),ip City of Glendale Legislation Text 5850 West Glendale Avenue Glendale, AZ 85301 File #: 14-293, Version: 2 AWARD OF BID IFB 14-36, AUTHORIZATION TO ENTER INTO AN AGREEMENT AND APPROVE EXPENDITURE OF FUNDS TO PURCHASE RESIDENTIAL WATER METERS FROM BADGER METER, INC. Staff Contact: Craig Johnson, P.E., Director, Water Services Purpose and Recommended Action This is a request for City Council to award bid IFB 14-36, and to authorize the City Manager to enter into an agreement, and approve expenditure of funds for the purchase of water meters and associated parts with Badger Meter, Inc. in an amount not to exceed $1,250,000 ($500,000 for the initial two-year term and $750,000 for the three one-year extensions). Background The city has over 61,700 water meters that serve residential and commercial customers. Water meters and associated parts are necessary to maintain industry standards for new residential and commercial developments, and to maintain the citywide meter maintenance and replacement program. An Invitation for Bids was opened in May 2014 and two responses were received. The city's Materials Management division developed the bid specifications in cooperation with the cities of Scottsdale and Prescott who also have the ability to purchase from this agreement. Badger Meter, Inc. submitted the lowest responsive, responsible bid. The initial term of the agreement is for two years upon approval by Council. Bid specifications contained an option clause that will permit the city, at the discretion of the City Manager, to extend this agreement for three additional years, in one-year increments. Analysis Award of this bid and expenditure authorization will allow the department to maintain an adequate inventory of meters and meter parts. Well maintained water meters enable the city to provide uninterrupted water delivery, and accurately track and measure water consumption for billing purposes. Budget and Financial Impacts Funding in the annual amount of $250,000 is available in the Water Services FY 2014-15 operating budget and the Water Services FY 2015-16 operating budget pending Council approval. Cost Fund -Department -Account $250,000 2400-17300-524400, Meter Maintenance Capital Expense? No City of Glendale Page 1 of 2 Printed on 6/2/2015 Attachment: Copy of City of Glendale's Purchasing Agreement (2097 : Water Meter Purchase)