CC - Agendas - City Council - REGULAR - 8/14/2018

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9.H AGENDA ITEM: Award of City Contract No. 2019-072 with Raftelis Financial Consultants, Inc. to review, update and develop a Development Impact Fees Study with Associated Documents, and provide an Analysis and Development of Utility and Solid Waste Rates, in an amount not to exceed $236,000.00. The 2018 Water and Wastewater Models Masterplan being developed by Carollo Engineers is to be completed in 2018, and will be used in the Raftelis study for any water and wastewater fees and rates. Raftelis will review and validate the service benefit areas for representative allocation of costs/fees based on justifiable percentages to be determined. Rate Study The City operates the water utility, wastewater utility, and solid waste function as enterprises funds which means it is our intent that the rates charged users cover the costs of operating, maintenance, and capital (not covered by DIF). This contract with Raftelis includes updating the water and wastewater rate study they performed in 2014. As part of the update, they will implement Council current funding or rate structure goals. Over the last several years, the state legislature has made several changes eliminating the City's ability to determine how solid waste services are provided in our community. These changes have caused significant strain on the City's Solid Waste Enterprise Fund, putting some of the additional services this fund provides in jeopardy of being eliminated because of available funding. These additional services include household hazardous waste disposal, Christmas tree disposals, spring/fall cleanup program, and downtown/special events increased pickups. Part of the study will be a review and discussion with Council of how and if these services will be funded in the future. Solid waste rates were adjusted through an internal review in 2017. The Raftelis study will include a detailed review of the cost of services for each of our solid waste functions including residential, commercial, roll -off, recycling, and transfer station services. Procurement of Professional Services On June 28, 2018, the City received two (2) Statements of Qualification for this publicly advertised project. Pursuant to professional services selection procedures, the submittals were subsequently ranked. Raftelis emerged as the top ranked firm for the project. The attached scope of services and fees were negotiated thereafter. Schedule Commence Work August 2018 Utility Rates Study Complete December 2018 (Target fees effective date 1/1/2019) Impact Fee Study Complete June 2019 2 Packet Pg. 233