CC - Agendas - City Council - REGULAR - 8/14/2018

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9.H.a City of Prescott, Arizona Non -Utility DIF Study and Associated Documents TASK 9 Presentations / Meetings Our project team includes an experienced communications expert, Melissa Elliott, to facilitate meetings and stakeholder engagement for the up to two Ad Hoc Committee meetings held to review proposed utility DIF requirements included in a separate proposal. She will be complemented by technical project team members and City staff to review study analysis, obtain insight and feedback from the Ad Hoc Committee members, and to build consensus around preliminary study findings and recommendations as a key element of finalizing study results. As Raftelis has already included travel expenses, the additional effort is related to Ms. Elliott's time assisting Mr. Guthrie develop non -utility DIF materials and content for the Ad Hoc meetings. Additionally, time for Ms. Elliott to review and assist in the content for the City Council presentation materials and/or public hearings has also been included. Raftelis will be responsible for preparation of meeting and presentation materials. We propose six on -site meetings throughout the project. • Kick-off meeting to affirm study objectives, gather data, finalize study schedule, followed by in-depth interviews with each Department that might receive impact fee funding (i.e. libraries, streets, fire, police, and parks/recreational facilities) • City Council work session to review feasibility recommendations, as well as discussion of additional policy -related items • Ad Hoc Committee meeting # 1 • Ad Hoc Committee meeting #2 • ARS §9-463.05 required public hearing on LUA and IIP for non -utility impact fees • ARS §9-463.05 required public hearing on non -utility DIFs Raftelis will be responsible for preparation of meeting and presentation materials. The City may choose to substitute one or more of the public hearings for a City Council work session to review preliminary and/or interim study findings and recommendations. To augment on -site meetings, Raftelis will conduct web -based meetings (e.g., GoToMeeting), using presentation slides and interactive audio, to complete project tasks. ADDITIONAL SERVICES There are additional tasks that the City may request in addition to the scope of services described previously. Additional tasks may include, but are not limited to: • Additional cash flow scenarios beyond the three fee types included in Task 7. • Attendance at additional project meetings and/or presentations beyond the six included in the base scope of services. • Completion of the comprehensive DIF update for more than the three DIF types included in Tasks 6, 7, 8 and 9. • Completion of a more extensive stakeholder outreach program than the Ad Hoc Committee process referenced within the City's RFP. Attachment: Raftelis Scope of Work -Prescott DIF and Rate Study (2124 : Rate & Fee Study Contract with Raftelis) Non -Utility DIF Study and Associated Documents - Attachment Page 4 Packet Pg. 247