CC - Agendas - City Council - REGULAR - 8/14/2018

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8.0 CITYot P/R�ESCOTT F_Pcrybn�y f astrivwn MEETING DATE/TYPE: COUNCIL AGENDA MEMO VOTING MEETING 8-14-18 DEPARTMENT: Public Works AGENDA ITEM: Award of City Contract No. 2019-061 to Dukes Root Control, Inc., in an amount not to exceed $110,000.00 annually, for up to five years. Funding is available in the Wastewater Fund. FUNDING SOURCE: Wastewater Fund Approved By: Michael Lamar, City Manager Item Summary This item is to approve City Contract No. 2019-061 with Dukes Root Control, Inc., to apply a root control herbicide in City sewer mains in an amount not to exceed $110,000.00 annually, for up to five years. Background Root growth in sanitary sewer systems is a common occurrence and is a leading cause of sanitary sewer overflows. If left untreated, roots will decrease capacity, damage pipe, create blockages and increase maintenance costs. Dukes Root Control utilizes their trademark product Razorooter II for root removal. This treatment kills roots on contact inside the pipe, allowing the roots to decay naturally and slough away, with regrowth delayed for two to three years. The City has been utilizing this method of controlling roots for over 10 years, resulting in reduced maintenance costs and fewer sanitary sewer overflows caused by root blockages. Dukes Root Control provides a two-year guarantee that begins on the date of treatment and offers an additional three years if retreated less than six months beyond the expiration date. If any treated line becomes plugged by roots, Dukes will retreat the line at their own expense or refund payment for the line segment that was treated. Procurement Method The Houston -Galveston Area Council (H-GAC) cooperative purchasing agreement contract #SC01-18 will be utilized to procure this root control service. Financial Impact PQ.