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I 8.E I <br /> 'rrvo,'PRESCOTT <br /> / /7/7^P.e; lit'n ((WV/ COUNCIL AGENDA MEMO <br /> MEETING DATE/TYPE: VOTING MEETING 11-28-17 <br /> DEPARTMENT: Public Works <br /> AGENDA ITEM: Award of City Contract No. 2018-108 to Core & Main in the amount of <br /> $67,841.04; City Contract No. 2018-109 to AZ Waterworks in the amount of $30,239.90; <br /> City Contract No. 2018-110 to Ferguson Waterworks in the amount of $48,691.42; City <br /> Contract No. 2018-111 to Dana Kepner Co. Inc., in the amount of $136,301.61, for the <br /> purchase of waterworks materials. Funding is available in the Water and Wastewater <br /> Funds. <br /> FUNDING SOURCE: Wastewater Fund, Water Fund <br /> - ----- ----------------- - <br /> Approved By: Michael Lamar, City Manager <br /> Item Summary <br /> This item is for award of four (4) contracts with one-year unit pricing for the purchase of <br /> waterworks materials to maintain the City's water and wastewater systems. The master <br /> materials list contains approximately 266 unique items; therefore, no single vendor <br /> submitted pricing for all items. The bids received allow for the award of multiple <br /> contracts to ensure competitive pricing. <br /> Background <br /> The City's water and wastewater collection systems require a wide range of materials <br /> and parts to maintain reliability of the systems. A master list of anticipated materials <br /> needed for the next annual period was created with similar and related items grouped <br /> together in the bid document. The contracts will be awarded by these groupings to the <br /> lowest bidder. Evaluation of quantities needed for the bid items was based on historical <br /> operational usage to determine the respective award amounts. <br /> Bids <br /> Bids were received from Dana Kepner, Ferguson Waterworks, Arizona Water Works <br /> and Core & Main. Each of the four bidders submitted group pricing for various parts <br /> and materials, as highlighted in the attached bid schedule. <br /> A contract will be awarded to each of the four bidders for one or more groupings. Each <br /> contract will also include additional funds for the purchase of items not included in the <br /> master materials list. The procurement process will be used for expenditure of any <br /> I Packet Pg. 101 I <br />