CC - Agendas - City Council - REGULAR - 11/28/2017

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I 8.F I ('I'I11'o1'PR ES(1OTT L,",v/-04`749,1a0aw COUNCIL AGENDA MEMO MEETING DATE/TYPE: VOTING MEETING 11-28-17 DEPARTMENT: Public Works AGENDA ITEM: Award of City Contract No. 2018-112 to Hill Brothers Chemical Company for the purchase of Accu-Tab chlorine tablets in an amount not to exceed $80,000.00 annually. Funding is available in the Water Fund. FUNDING SOURCE: Water Fund Approved By: Michael Lamar, City Manager Item Summary This item is for approval to purchase Accu-Tab chlorine tablets from Hill Brothers Chemical Company and enter into a thirty-six month contract for chlorine tablets; with two, one-year extensions, under the same terms and conditions. Background All community water systems are required to disinfect potable water per regulatory requirements. The City of Prescott water system utilizes chlorine tablets for this purpose. Each water production well is equipped with Accu-Tab tablet chlorination systems that erode tablets to consistently deliver regulatory compliant water. The Accu- Tab brand chlorinators and the Accu-Tab Chlorine tablets work as an integrated system. The Accu-Tab Chlorine tablets are the only product authorized by the manufacturer for use in the Accu-Tab brand chlorinators to maintain National Sanitation Foundation (NSF) certification, technical support and warranty. When the Accu-Tab chlorinator system was selected in 2006 through a competitive bid process, the need to utilize engineered tablets that erode consistently with the flow design of the delivery machine became necessary for the continuing term of the equipment operation. The selected product also included a scale inhibitor to protect the water system from scale build up. Bid Results The City advertised for the Accu-Tab Chloride Tablet on October 22, 2017 and October 29, 2017. The City received one responsive bid that met the required specifications, from Hill Brothers Chemical Company. Packet Pg. 107