CC - Agendas - City Council - REGULAR - 12/2/2014

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I I. „ ('ITVor PRES(101"f COUNCIL AGENDA MEMO MEETING DATE/TYPES: COMBINED WORKSHOP AND 12-2-14 REGULAR VOTING SESSION DEPARTMENT: Field and Facilities Services AGENDA ITEM: Approval of purchase of one (1) ea. 2015 Peterbilt 320 chassis from Rush Trucks in the amount of $150,425.39 using Houston Galveston Area Council (HGAC) Contract No. HT06-14 pricing, and one (1) ea. Contender front load body from McNeilus Truck and Manufacturing in the amount of $108,151.00, using Houston Galveston Area Council (HGAC) Contract No HT06-14 pricing, in the total amount of $258,576.39 (Solid Waste Fund) Approved By: Date: Director: Miller, Stephanie 11/19/2014 I� City Manager: McConnell, Craig I�/�tcarn) Item Summary The Field and Facilities Services Department is requesting authorization to purchase a new automated front loading (AFL) solid waste collection vehicle to replace an older AFL vehicle that has met the City's criteria for replacement. The new AFL consists of a 2015 Peterbilt 320 refuse chassis and a Contender front load body. Background The Solid Waste Division of the Field and Facilities Services Department, working in conjunction with the Fleet Services Division, replaces aging vehicles used in solid waste operations which are at or are approaching 100,000 miles, have reached the end of their useful lives, and are becoming mechanically unreliable. The Solid Waste Division utilizes AFL collection vehicles to service over 1,220 commercial and residential customers City- wide. These vehicles require regular maintenance to ensure reliability and maximum useful lives. As vehicles age, key components suffer failures requiring repair or replacement. Repairs and replacements escalate each year that a vehicle is in service. Criteria used in deciding to replace the vehicle is as follows: No. Year Description Miles/Hours Repair Costs Life to Date 1152 2006 Autocar AFL collection vehicle 163,196/17,500 $283,793.00 j