CC - Agendas - City Council - REGULAR - 5/13/2014

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Prescott City Council Regular Voting Meeting Page 4 April 8, 2014 D. Approval of purchase of one (1) ea. Vermeer BC 1500 brush chipper for the Street Maintenance Division from Vermeer Sales Southwest, using NJPA Contract #081209-VRM in an amount of$50,460.15 (1% Streets and Open Space Fund) Stephanie Miller, Field and Facilities Services Director, presented. The Street Maintenance Division maintains the right-of-way along 601 lane miles of City streets. As part of the year-round right-of-way maintenance activities, trees and bushes are trimmed and dead or diseased trees are removed. She noted that winter and summer storms also cause tree damage, leaving behind downed branches and other debris. Ms. Miller said it is efficient for Street Maintenance crews to chip the brush and tree debris at the point of origin as this allows for loads going to the Transfer Station to be compacted, reducing the number of trips required. She noted that the chipper currently in use is inadequate for the size and quantity of debris generated from right-of-way maintenance activities. This chipper will be sold at auction when replaced. She said the Vermeer 1500 brush chipper was designed with the latest safety features, including a lower feed-stop bar designed to instantly stop the feed rollers and prevent damage or injury. The estimated useful life of the chipper is ten years. She noted that the funding would come from the One Percent Streets and Open Space Fund. COUNCILMAN LAZZELL MOVED TO APPROVE THE PURCHASE OF ONE (1) EA. VERMEER BC 1500 BRUSH CHIPPER FROM VERMEER SALES SOUTHWEST USING NJPA CONTRACT #081209-VRM IN THE AMOUNT OF $50,460.15; SECONDED BY COUNCILMAN ARNOLD; PASSED UNANIMOUSLY. E. Approval to purchase one (1) ea. used five-ton truck (vendor to be determined) in an amount not to exceed $27,000.00 (1% Streets and Open Space Fund) Stephanie Miller, Field and Facilities Services Director, showed a slide of an attenuator and gave the definition. She noted that it was used a minimum of 10 working days per month. She noted that other departments also use it. She said the need to "dress" and "undress" the truck comes as a result of the truck's primary use as a dump truck, snow plow, equipment-hauling truck and auxiliary water truck. None of these other functions can be performed when the truck mounted attenuator (TMA) is mounted to the truck. Ms. Miller said it takes three employees roughly two hours to attach and detach to attenuator to the dump truck. She requested the approval of a five-ton truck that her staff could permanently affix the attenuator to allow the Street Maintenance Division to respond with the TMA to emergency traffic control situations such as accidents, weather events and other requirements in a more efficient and timely manner. Additionally, the