CC - Agendas - City Council - REGULAR - 5/13/2014

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Prescott City Council Regular Voting Meeting Page 8 April 8, 2014 would have been in conflict with the current Arizona Department of Transportation Highway 89 Widening Project. In this case, the City is a third party utility. He said the City contracted with ADOT's Engineer, Dibble Engineering, to prepare the waterline plans and specifications so there would be no conflicts with the highway reconstruction plans. The City and the Contractor were required to obtain and abide by an encroachment permit issued by ADOT. During the course of constructing, within the first 300 feet, staff ran into loose material, different from the anticipated soil described in the geotechnical report. He noted that in another construction project, rock was blasted from one side of the road to the other which now caused the collapse of the trench while excavating. He said staff was requesting the amendment due to subsurface conditions at the site, which were of an unusual nature and different material from those usually encountered. Mr. Burkeen showed a timeline of the project, including the utility work done. Councilman Lazzell said he and Councilman Arnold talked to staff about this issue to make sure the money was being well spent. They agree that it is and also noted that the City now does its geo testing differently to reduce the chance of this happening again. COUNCILMAN ARNOLD MOVED TO APPROVE AMENDMENT NO. 1 TO CITY CONTRACT NO. 2013-216 FOR THE WHITE SPAR WATERLINE RELOCATION PROJECT TO WATKINS/MENDOZA COMPANIES, LLC, IN THE AMOUNT OF $14,363.06; SECONDED BY MAYOR PRO TEM LAMERSON; PASSED UNANIMOUSLY. K. Renewal of TRAKIT Software Maintenance Agreement with CRW Systems, Inc., in the amount of$14,086.80 (various departments and funds) Scott Tkach, City Engineer, said this is a renewal for software maintenance and technical support of the TRAKIT software program through November 30, 2014. The software program tracks real property transactions, capital improvement projects, private development inspections, environmental code enforcement, to name a few. This software is used by Community Development, Fire Department and the Public Works Department and has been in use by the City of Prescott since 1995. COUNCILMAN KUKNYO MOVED TO APPROVE RENEWAL OF THE TRAKIT SOFTWARE MAINTENANCE AGREEMENT WITH CRW SYSTEMS, INC., IN THE AMOUNT OF $14,086.80; SECONDED BY COUNCILMAN ARNOLD; PASSED UNANIMOUSLY. L. Approval of agreement with Billy Casper Golf (City Contract No. 2014-165) for management of the business operations of Antelope Hills Golf Course (Golf Course Enterprise Fund)