CC - Agendas - City Council - STUDY SESSION - 3/16/2010

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COUNCIL AGENDA MEMO - 03/16/10 & 03/23/10 DEPARTMENT: Economic Development AGENDA ITEM: Prescott Area Arts and Humanities Council (PAAHC) Grant Recommendations Approved By: Date: 3/10/10 Department Head: Jane Bristol Finance Director: City Manager: Steve Norwood % Q,3/L/jam BACKGROUND The Prescott Area Arts and Humanities Council (PAAHC) were designated by City Council to review applications for grant awards for FY2010. A panel of PAAHC members met to review the grant applications, ranked them according to specific criteria, and submitted their recommendations for FY2010 funding. Attached is the organization's ranking and funding recommendation report for your review. Representatives from PAAHC will present these recommendations on March ti 16 and be available to answer any questions related to the process. FINANCIAL Funding for the arts is allocated as a percentage of transient occupancy (bed) taxes received in the prior year (FY2009). When the bed tax was increased to 3% in 2008, it was understood that various groups would receive a certain percentage from the Bed Tax Fund. The allocation for FY2010 is as follows: Organization % Allocation Orig. Budget Revised Budget Received FY10 PACT 40.0% $176,727 $167,205 $167,205 City 40.0% $253,608 $253,608 Rodeo 7.5% $ 34,386 $ 30,650 $ -0- PAAHC 7.5% $ 34,386 $ 30,650 $ -0- Chamber 5.0% $ 31,536 $ 23,000 $ 31,536 Sharlot Hall 0.0% $ 27,500 $ 23,000 $ 23,000 City Council may approve any amount up to the revised budgeted amount. There have been some unplanned expenditures in this fund, most recently $10,000 for tourism consultant Bill Giest, and with nearly four months left in this fiscal year, further reductions may be necessary.