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COUNCIL AGENDA MEMO - July 23, 2013 <br />DEPARTMENT: Airport <br />AGENDA ITEM: Approval of Change Order No. 11, City Contract No. 2012-183 A11, <br />with A. Miner Contracting, Inc., for construction of the Runway 21 L-3R Runway Safety <br />Area Improvement Project in the amount of $26,272.52 <br />Annroved Bv: <br />Date: <br />De artment Head: Jeffre Tri <br />7/10/2013 <br />Finance Director: Mark Woodfill <br />City Manager: Craig McConnell <br />7- / 6 -13 <br />C6 <br />Item Summary <br />This request is for approval of Change Order No. 11 to the construction contract <br />between the City and A. Miner Contracting for the Runway 21 L-3R Runway Safety Area <br />Improvement Project. <br />Background <br />The construction contract for the Runway 21 L-3R Runway Safety Area Improvement <br />Project was awarded to A. Miner Contracting, Inc., on March 27, 2012, in the amount of <br />$7,892,152.06. The Notice to Proceed was issued to the Contractor on May 8, 2012. <br />Change Orders 1, 2, 4, 6 and 8 were approved administratively; Change Orders 3, 5, 7, <br />9 and 10 were previously approved by Council. <br />Change Order #1 was for a decrease in the contract amount of $2,927.91. This <br />modification to the contract allowed an existing section of asphalt concrete pavement at <br />the Runway 3R end to remain (not be removed). Because this change order was less <br />than $10,000 it was approved administratively. <br />Change Order #2 involved a minor change to the contract specifications at the request <br />of the contractor and was approved by the engineer, resulting in no change in the <br />contract price, and was approved administratively. <br />Extensive coordination and discussion among the City, the Engineer and FAA Technical <br />Operations occurred during the design phase. The Reimbursable Agreement (RA) with <br />the FAA (approved by Council 4/17/12) for relocation of the Navigational Aids included <br />several scope items that the FAA required be included in the contract with A. Minor <br />Contracting, Inc., the FAA originally indicated they would complete these items; <br />however, the agency later required that the airport accomplish the additional tasks <br />indicated in the RA. <br />Change Order #3 was for the removal and salvage of the existing FAA Navigational <br />Aids (NAVAIDS) consisting of the Glide Slope, Medium Intensity Approach Lighting <br />System (MALS) and Runway End Identifier Lights (REIL) resulting in a net increase to <br />the contract in the amount of $50,439.33. <br />