CC - Agendas - City Council - REGULAR - 7/23/2013

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COUNCIL AGENDA MEMO - July 23, 2013 DEPARTMENT: Airport AGENDA ITEM: Approval of Change Order No. 11, City Contract No. 2012-183 A11, with A. Miner Contracting, Inc., for construction of the Runway 21 L-3R Runway Safety Area Improvement Project in the amount of $26,272.52 Annroved Bv: Date: De artment Head: Jeffre Tri 7/10/2013 Finance Director: Mark Woodfill City Manager: Craig McConnell 7- / 6 -13 C6 Item Summary This request is for approval of Change Order No. 11 to the construction contract between the City and A. Miner Contracting for the Runway 21 L-3R Runway Safety Area Improvement Project. Background The construction contract for the Runway 21 L-3R Runway Safety Area Improvement Project was awarded to A. Miner Contracting, Inc., on March 27, 2012, in the amount of $7,892,152.06. The Notice to Proceed was issued to the Contractor on May 8, 2012. Change Orders 1, 2, 4, 6 and 8 were approved administratively; Change Orders 3, 5, 7, 9 and 10 were previously approved by Council. Change Order #1 was for a decrease in the contract amount of $2,927.91. This modification to the contract allowed an existing section of asphalt concrete pavement at the Runway 3R end to remain (not be removed). Because this change order was less than $10,000 it was approved administratively. Change Order #2 involved a minor change to the contract specifications at the request of the contractor and was approved by the engineer, resulting in no change in the contract price, and was approved administratively. Extensive coordination and discussion among the City, the Engineer and FAA Technical Operations occurred during the design phase. The Reimbursable Agreement (RA) with the FAA (approved by Council 4/17/12) for relocation of the Navigational Aids included several scope items that the FAA required be included in the contract with A. Minor Contracting, Inc., the FAA originally indicated they would complete these items; however, the agency later required that the airport accomplish the additional tasks indicated in the RA. Change Order #3 was for the removal and salvage of the existing FAA Navigational Aids (NAVAIDS) consisting of the Glide Slope, Medium Intensity Approach Lighting System (MALS) and Runway End Identifier Lights (REIL) resulting in a net increase to the contract in the amount of $50,439.33.