CC - Agendas - City Council - REGULAR - 7/23/2013

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Prescott City council Regular Voting Meeting — June 25, 2013 Page 7 Improvements for each school will be determined later. The City will assume maintenance. The grants are 100 percent federally funded, with no matching funds. The four grants total $1,124,553.00. Councilman Blair asked who determines the scope of what gets done in each area. Mr. Mattingly said when they applied for the grants, some years ago; there was a determination by Public Works, as to which improvements would be made. The City is not bound to the determinations. The City will work with the state, a consultant for Arizona Department of Transportation (ADOT) and stakeholders to determine which improvements will be made. Councilman Blair asked if the improvement determinations will come back to Council. Mr. Mattingly said that it was not required, but they could. Councilman Blair said if they changed the roads, he would like it to come back to Council. Councilman Arnold said he supports the item and asked about Subsection 2D and F in the agreements. He asked what assurances the City has that, if they start the work, the federal funds will be there. Mr. Mattingly said the money is allocated in the program. If we overrun the amounts for each project, there will be unit costs that will allow for scaling back quantities and reduce the scope to keep the amount within the project. Mr. Mattingly said the language in the contract is generic and the intent is that federal dollars will not be spent to improve anything for a private property owner. He received written response from ADOT as to their intent of the language used. Councilman Lamerson said he has concerns due to past relationships with grants. He noted that when the City accepts the responsibility of sidewalks we turn over the responsibility of management to adjacent property owners. He looks forward to the City having enough money to take care of the sidewalks so they are safe. Mayor Kuykendall asked if they had talked to the Safe Routes to School group. Mr. Mattingly said yes. Jim Knaup, Prescott Alternative Transportation President, said that he worked with Public Works to get the grant money to improve conditions around the schools. Tracy Kwit, Safe Routes to School Coordinator, sent the City a letter in support of the agreement and noted that it is a good opportunity to change things for the students and parents. COUNCILMAN BLAIR MOVED TO ADOPT RESOLUTION NO. 4184-1346, RESOLUTION NO. 4181- 1343, RESOLUTION NO. 4182-1344, RESOLUTION NO. 4183-1345 (CITY CONTRACT NOS. 2013-210, 2013-211, 2013-212, AND 2013-213); SECONDED BY COUNCILMAN CARLOW; PASSED UNANIMOUSLY. L