CC - Agendas - City Council - REGULAR - 7/23/2013

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I" COUNCIL AGENDA MEMO — July 23, 2013 PROCUREMENT ITEM FOR CONSENT AGENDA ($10,000 - $20,000) DEPARTMENT: Field and Facilities Services AGENDA ITEM CAPTION: Purchase of Swenson stainless steel replacement cinder spreader from Legacy Equipment Co., in the amount of $17,889.58 Approved By: luate: Department Director: Stephanie Miller City Manager: Craig McConnell e&a.. I- tO " 13 Uf Good(s) or Service(s) to be Purchased Description of Item(s) Check if Prof. Services _ 14' Swenson Stainless Steel Replacement Cinder Spreader Quantity One (1) ea Necessity/Use The Street Maintenance Division needs to replace the cinder spreader for truck #1002. The spreader is an essential part of the City's snow removal process. Using this equipment, cinders and Ice Slicer are mixed and spread on intersections, curves and hills to provide traction and to melt snow and ice. The spreader was damaged in an accident at the Sundog Yard in February 2013 and cannot be repaired. It had been in service for the past 12 years. As part of this replacement, a $1,334 upgrade from the prior equipment specification is requested to incorporate "10 gauge" stainless steel, the current industry standard. This will increase durability and performance. Transition to stainless steel for the remainder of the fleet will occur through attrition. Summary of Written Quotes or Professional Services Proposals x Vendor (Name and Location) ** See Note (1) below for professional services ** Price Delivery/Schedule x 1. Legacy Equipment, Salt Lake City, UT $17,889.58 Including AZ use tax Drop Shipped from Swensen (Lindonwood, IL) to Prescott, AZ x = recommended award Budaet Information I Fund Name: Streets and Open Space 1 % - Street Maintenance Attachments 1. Quote Comparison 2. Legacy Equipment bid dated June 19, 2013