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COUNCIL AGENDA MEMO — July 23, 2013 <br />PROCUREMENT ITEM FOR CONSENT AGENDA ($10,000 - $20,000) <br />DEPARTMENT: <br />Library <br />AGENDA ITEM CAPTION: Approval of payment to OCLC, Inc., in the amount of <br />$19,500 00 for annual shared bibliographic records subscription deposit account <br />Aoproved Bv: Date: <br />Department Director: Roger Saft <br />City Manager: Craig McConnell <br />Good(s) or Service(s) to be Purchased <br />Description of Item(S) <br />Check if Prof. Services —. <br />Deposit account for access to shared bibliographic records. <br />Quantity <br />Subscription Period 7/1/2013 — 6/30/2014 <br />Necessity/Use <br />OCLC series are used to locate, acquire, catalog and lend <br />libraEy materials <br />Summary of Written Quotes (exclusive of tax) or Professional Services Proposals <br />x <br />Vendor (Name and Location) <br />** See Note (1) below for professional services ** <br />Price <br />Delivery/Schedule <br />x <br />1. OCLC, Inc., Dallas, TX <br />$19,500.00 <br />License for daily use <br />x = recommended award <br />Budget Information I Fund Name: General Fund <br />Additional Comments: OCLC services are used to create records in the online catalog <br />enabling patrons of the Prescott Public Library to locate items within the library, to allow all <br />libraries in the Yavapai Library Network to loan and borrow items among one another, and <br />the Prescott Public Library to borrow items from libraries outside the Yavapai Library <br />Network. This is a sole source procurement, without which the Prescott Public Library <br />could not communicate with other libraries for access to and sharing of library materials. <br />Attachments 1. OCLC, Inc, Invoice #ZPT0606AML <br />