CC - Agendas - City Council - REGULAR - 7/23/2013

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II. 6. COUNCIL AGENDA MEMO - July 23, 2013 DE PARTMENT: Field and Facilities Services AGENDA ITEM: Approval of Amendment 1, City Contract No. 2013-159 Al, with Otwell Associates Architects for the Fire Administration Building Renovation Project in an amount not to exceed $31,500.00 Approved By: Date: Department Head: Stephanie Miller 7/10/2013 Finance Director: Mark Woodfill City Manager: Craig McConnell 7-/6 13 0 Item Summary This item is for construction phase professional services to be performed by Otwell Associates Architects for the Fire Administration Building Renovation Project at 215 N. McCormick Street. These services are supplemental to the design services accomplished under the original agreement approved by Council on April 9, 2013. Background On April 9, 2013, Council approved a professional services agreement with Otwell Associates Architects for design of the Fire Administration Building renovation project in an amount not to exceed $19,000.00. The Facilities Management Division is now preparing the project for construction bidding and is seeking to engage Otwell Associates Architects to provide construction phase services. Services to be performed under this Agreement include: construction phase administration and coordination; attendance at pre-bid and pre-construction meetings; assistance with writing addenda, reviewing shop drawings, samples, and other data; and creation of record drawings. A copy of the Agreement with scope of work is attached. Budget The amount of $437,277.00 has been budgeted in FY14 for this capital project. Amendment 1, in an amount not to exceed $31,500.00, includes a $4,000.00 allowance for expenses. Attachments - Professional Services Agreement for Otwell Associates Architects - Exhibit "A" to the Agreement Recommended Action: MOVE to approve Amendment 1, City Contract No. 2013-159- A1, with Otwell Associates Architects for the Fire Administration Building Renovation Project in an amount not to exceed $31,500.00.