CC - Agendas - City Council - REGULAR - 7/23/2013

Home

• Testing Observation • Record Drawings (as-builts) As the Owner, the City will be the central point of contact for the Architect. Instructions to the Contractor will be issued by the City per the construction contract. Subtask I - Project Administration The Architect will provide administrative services to facilitate construction activities and communicate with the City's Project Manager regarding the construction progress. These tasks will include attending weekly construction meetings, special coordination meetings, taking construction photographs, reviewing Contractor's redline markup as-built drawings on an on-going basis, coordination with City Project management and coordination, maintain, records and reports of construction inspection and testing activities, and general document maintenance and management. The Architect will maintain a log of all work items, including requests for information(RFIs), submittals, alternates, claims, etc. Subtask 2 - Project Coordination The Architect will coordinate with the City's Project Manager and the Contractor to establish requirements for written Work Plans prior to construction work which may require traffic interruptions. The Architect will review Work Plans presented by the Contractor to verify that they include sufficient detail and appropriate provisions to provide continuity of service and operations during the work in accordance with the City requirements should traffic interruptions occur. The City's Project Manager and Architect Project Team will review and approve the Work Plans and will inspect the execution of these activities. Work plans will be submitted to both the Architect and Project Manager. Subtask 3 - Pre-bid Meeting The Architect and the City's Project Manager will attend the mandatory pre-bid meeting and ensure the recording of attendees, questions, clarifications and requests for information. The City's Project Manager will ensure all attendees receive copies of all questions, clarifications and requests for information. Subtask 4 — Assistance in Writing Bid Addenda The Architect will assist in writing all bid addenda resulting from the mandatory pre-hid meeting. The City's Project Manager will ensure all attendees receive copies of all bid addendums two weeks prior to the bid deadline. Subtask 5 —Attend Pre-Construction Meeting The Architect will chair and arrange the pre-construction meeting, and assign duties to resolve anticipated barriers in the smooth flow and timely completion of the project. Subtask 6 — Project Meetings and Conferences 5