CC - Agendas - City Council - REGULAR - 7/23/2013

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The Architect will attend, on an as needed basis, the meetings identified below. Other Project team members will be requested to attend meetings as deemed necessary. Meetings attended by the Architect include: 1. Construction Progress Meetings - on a bi-weekly basis (attended by key Project team members) as necessary. These meetings will be scheduled and coordinated by the Contractor. 2. Work Coordination Meetings - on an as-needed basis. These meetings will be scheduled and coordinated by the Architect. 3. Issue and RFI Resolution Meetings - on an as-needed basis. These meetings will be scheduled and coordinated by the Architect. Subtask 7 - Issue Resolution and Requests for Information(RFIs) The Architect will act as main point of contact to the Project Manager and will be responsible for routing and maintaining records of Requests for Information(RFIs). The Architect will maintain a log of RFIs for monitoring the status and timeliness of responses. The Architect Project team will assist with the RFI response development in relation to their area of design responsibility with the Architect issuing the completed response to the Contractor and City. The Architect will issue interpretations and clarifications of the requirements of the Contract Documents, as requested by the Contractor in a RFI or other format as deemed suitable by the City Project Manager, to facilitate proper fabrication, construction, or installation of the work. The Architect will evaluate, at City request, Contractor's claims to determine if they are justified under the Contract and will review Contractor's proposals for additional compensation and/or time relating to changes or claims. The Architect will assist with the claim reviews as required. Subtask 8 — Shop Drawing and Submittal Review The Architect will review product data, shop drawings, samples, test results, operations and maintenance manuals, and other data that the Contractor is required to submit. Submittals will be transmitted, processed and filed electronically. The Architect will be responsible to distribute the submittals to the City's Project Manager. The Architect will consolidate comments for multidiscipline submittal reviews for issuance to City's Project Manager. Subtask 9 Site Visits - The Architect's team members' architecting staffs and/or the City's Project Manager will conduct occasional, periodic visits to the site to make spot checks of work-in- progress, review site conditions in response to an RFI or changes or to assist in coordination of construction issues requiring their attention. Coordination- The Architect and Project Manager will monitor construction activities and, in close coordination with the Contractor, will coordinate for Quality Assurance (QA) testing and inspection to be conducted at the appropriate hold-points. This includes inspections by building inspectors and others, as appropriate. Copies of special inspection and testing reports, and of approved changes, will be maintained at the project site for review. Subtask 10 - Pay for Performance Applications and Final Inspection As outlined in the bid documents,the Architect will coordinate with the City's Project Manager to verify work completed, and review and submit pay applications to the City for payment to the Contractor. 6