CC - Minutes - City Council - 5/13/2014 (3)

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Prescott City Council Regular Voting Meeting May 13, 2014 Page 12 for 45 calendar days for the completion of work, beginning shortly after the award of contract. Councilman Arnold asked if all of the bids were evaluated for meeting the City's balanced biding requirements. Mr. Burkeen said yes, to an extent. However, when the lowest bidder, Technology, was determined to be responsive and responsible, the staff did not look into the other bids. COUNCILMAN ARNOLD MOVED TO AWARD THE BID AND CONTRACT FOR THE WILLOW CREEK DAM REPAIRS PROJECT TO TECHNOLOGY CONSTRUCTION, INC., IN THE AMOUNT OF $180,000.00 (CITY CONTRACT NO. 2014-1820); SECONDED BY COUNCILWOMAN WILCOX; PASSED UNANIMOUSLY. J. Award of bid and contract for the FY 2014 Pavement Reconstruction Project to Asphalt Paving & Supply, Inc., in the amount of $2,461,747.07 (City Contract No. 2014-184; One Cent Streets and Open Space, and Water Funds) Tim Burkeen, Capital Program Manager, said pavement reconstruct is another method used in maintaining the streets when pavements are beyond chip or slurry seal. The roads to be reconstructed are: Willow Lake Frontage Road, College Heights Road, Haining Street, Delano Avenue, Sequoia Drive, portions of Willow Lake Road and portions of Miller Valley Road, which is roughly 4.4 lane miles. Mr. Burkeen noted that the design project was complete as well as the utility relocation. The contract also includes the replacement of aged and under -sized water mains on College Heights Road and Sequoia Drive. The contract allows 270 calendar days of completion of the work. Councilman Arnold asked if staff determined that this bid was in compliance with the City's balanced bidding requirements. Mr. Burkeen said yes. Councilwoman Wilcox asked if any of the projects included bike lanes along the streets. Mr. Burkeen said the City is not adding additional bike lanes. Councilwoman Wilcox asked about the system used to determine the condition of the streets and priority for reconstruction. Mr. Burkeen said staff updates the pavement management system every year. The condition of every street in the City is rated and the streets to be reconstructed have among the lowest pavement ratings. He noted that the rating system takes into consideration the drivability of the street, condition of the asphalt, the classification of the road, the average daily traffic, in addition to other safety factors. He noted that minor collectors and arterials take precedence over residential.