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Prescott City Council Combined Study Session/ <br />Regular Voting Meeting — October 14, 2008 Page 12 <br />would use. Mr. Mattingly said that they will look at up to four alternative <br />roadway networks and they will refine and get the best. They also need to <br />coordinate with the terminal location, but they don't know exactly where <br />that will be at this point. The scope had to be written to allow some <br />flexibility. <br />Councilman Bell asked if this was urgent. Mr. Mattingly said that it was, <br />absolutely. He said that it brings together many agencies that have done <br />studies. It is coming to a head, with the future developments, <br />annexations, etc. and this is the heart of growth in the Prescott area. He <br />said that it is on the fast track. <br />Councilwoman Suttles said that the estimated cost of the project is <br />$129,300 but $150,000 was funded. She said that if this goes at <br />$129,000 and it comes back, she asked if they are still within the grace of <br />the budgeted amount or if that amount was moved. Mr. Norwood said that <br />the $21,000 would stay within that fund. They cannot exceed without <br />additional authorization. Councilwoman Suttles asked what would happen <br />if it comes back at $155,000; Mr. Norwood replied that it they would dip <br />into the one percent fund. <br />Councilman Luzius asked if there was a possibility of obtaining Federal <br />grants since it is related to the airport. Mr. Mattingly said that they could <br />check on that, but this project is much larger than just the Airport; it is just <br />in the Airport area. It really focuses on a regional roadway system. The <br />location of the terminal is important, but that is being studied through the <br />other study. At this point, they do not believe there is anything available. <br />COUNCILWOMAN LOPAS MOVED TO APPROVE A PROFESSIONAL <br />SERVICES CONTRACT WITH DMJM HARRIS IN AN AMOUNT NOT TO <br />EXCEED $129,300.00 FOR THE AIRPORT AREA TRANSPORTATION <br />PLAN; SECONDED BY COUNCILWOMAN SUTTLES; PASSED <br />UNANIMOUSLY. <br />H. Approval to purchase aggregate materials from Asphalt Paving & Supply <br />in an amount not to exceed $80,000.00 and from Charter Materials, <br />Flintstone Industries and G&S Gravel, each in an amount not to exceed <br />$7,000.00. <br />Mr. McDowell said that staff merged their efforts between Field <br />Operations, Parks and Recreation and Utilities and solicited bids from <br />local vendors for aggregate materials. By merging their requirements, <br />they were able to obtain better pricing. He said that Asphalt Paving and <br />Supply provided the City with the most successful bids and it is <br />anticipated that at least $80,000 will be spent with them; Charter <br />Materials, Flintstone Industries and G&S gravel were successful on the <br />