CC - Agendas - City Council - WORKSHOP - 10/28/2008

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Prescott City Council Joint Special Meeting/ Study Session — October 21, 2008 Page 9 Councilwoman Suttles said that Mr. Norwood is scheduling a tour for the Council to visit the neighborhood. Steve Blair, 1802 Northside, said that he sat on the Council and heard how the neighbors did not want streets closed. He said that every time the City makes a decision to close a road it impedes traffic. Garden should have never been closed. It was owned by the taxpayers and had been barricaded by Prescott College. He said that a traffic impact study should be done before closing downing another access point. He said that he appreciates Prescott College and he helped secure the DES Building, but they do not have designated parking for their outreach center, and from what he heard they are removing more parking. He suggested that the City Planning Department do a full analysis of parking that is required. H. Award of bid to Fann Contracting, Inc. for the North Prescott Regional Force Main Replacement Project, along State Highway 89 from Lillian Lane to Willow Creek, in an amount not to exceed $4,081,000.00. Councilman Bell declared a conflict of interest. Mr. Nietupski said that this item is to award a bid and contract for construction services required to provide sewer improvements along the segment of State Highway 89, from Lillian Lane to Willow Creek. He said that the City went out to bid, and received bids from six firms, with Fann Contracting submitting the lowest, responsive, responsible bid. Mr. Nietupski said that the recommended contract amount is the contract bid amount of $3,886,407.61 plus 5% ($194,592.39) for a total not to exceed amount of $4,081,000. City Manager approval would be required to exceed the bid amount based on appropriate justification. City Council approval would be required above the total not to exceed amount of $4,081,000. Councilwoman Suttles asked if it was a simple replacement, and if they would be using the same ditch. Mr. Nietupski said that it will be a larger line and will need to be excavated deeper. He said that the pipe materials being installed are higher quality so this won't be a future reoccurrence. Mayor Wilson asked how they will deal with sewage flow while they are replacing the line. Mike Fann said that the contract calls for a pump around of the existing sewer flow while they install the new line. Councilman Lamerson asked why there is a difference between the contractor's bid and the engineer's estimate. Mr. Nietupski said that the market is volatile. The engineers have to take into consideration the cost of fuels, materials, labor, etc., an no one knows those costs better than the contractor. He said that the engineer does not attempt to determine