CC - Agendas - City Council - WORKSHOP - 10/28/2008

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Prescott City Council Joint Special Meeting/ Study Session — October 21, 2008 Page 10 what the cost will be; the engineer was conservative on this project. He said that there is a broad distribution of cost from $3.8 million to $5.5 million. Everyone looked at the project differently. Mayor Wilson noted that two years ago they were having a hard time getting a bid because it was going so crazy; now they are getting multiple bids and they are coming in under the engineer's estimate. Adoption of Ordinance No. 4672-0915 — An ordinance of the Mayor and Council of the City of Prescott, Yavapai County, Arizona, authorizing the purchase of real properties, easements and improvements belonging to Douglas Heffner, Loren J. Ridley, James S. and Lucy Greeneich, and the acquisition of certain rights -of -way, drainage easements and temporary construction easements thereform for the widening of Williamson Valley Road, and authorizing the Mayor and City staff to take all necessary steps to effectuate said purchases. Mr. Nietupski said that this ordinance will authorize the acquisition of various rights -of -way, drainage easements and temporary construction easements necessary for the Williamson Valley Road Improvement project. J. Approval of Amendment One to City Contract #08-207 with Saguaro GeoServices, Inc., for professional engineering services for Lowe's retaining wall design review in the amount of $22,206.80 (reimbursed by Lowe's). Mr. Nietupski said that this item is to amend the City contract with Saguaro Geoservices, Inc. for Lowe's Wall Repair Analysis to provide compensation for additional design review required for a soldier pile wall with tie -back reinforcements to remediate the Lowe's wall failure. He said that during the past several months Lowe's has evaluated three separate remedial designs: a tie -back retaining wall, a soil nail retaining wall and a soil buttress concept. Geoservices, Inc. has provided detailed analysis and comments on all three concepts on behalf of the City. He said that Lowe's has submitted a letter to the City committing to reimburse the City for the total contract amount of $40,826.80. To date, the City has paid Saguaro Geoservices, Inc. $18,620 and invoiced Lowe's for reimbursement of that expenditure. Councilman Roecker asked if the City was loaning Lowe's $22,000. Mr. Nietupski said that the City is providing independent review of the design proposals of Lowe's. It was Lowe's failure and the City is not going to be burdened with the cost, so Lowe's has agreed to reimburse the City for their review expenses. He said that the City pays for the services directly so there is no "fox in the hen house."