CC - Agendas - City Council - REGULAR - 3/23/2010

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c COUNCIL AGENDA MEMO - March 23, 2010 Ty DEPARTMENT: Economic Development AGENDA ITEM: Prescott Area Arts and Humanities Council (PAAHC) Grant Recommendations Approved By: Date: Department Head: Jane Bristol (l 3/18/10 Finance Director: /i� City Manager: Steve Norwood BACKGROUND At last week's study session, Council and staff discussed the status of the bed tax fund to determine how to allocate funds that have been budgeted in Fiscal 2010. Three organizations have not yet received allocations from the fund: Revised Organization I Budget I Recommendation Prescott Area Arts and Humanities Council I $30,650 I $15,000 Prescott Frontier Days I $30,650 I $15,000 Prescott Creeks Association I $12,500 I $12,500 The City has a contract with Prescott Creeks Association to provide matching funds for a Water Resources grant related to improvements and maintenance at Watson Woods Riparian Preserve. According to Doris Selerius, Board Chair, the match is being provided over a five-year period and there are two more years to go on this grant. Prescott Frontier Days uses their allocation to market the World's Oldest Rodeo event outside the Prescott area to enhance tourism. The PAAHC utilizes their funding to award grants to various arts events and organizations that increase tourism, and last week recommended funding 10 grants totaling $30,150, plus administrative expenses of$500. RECOMMENDATION It is estimated that the Bed Tax Fund will have about $65,000 remaining at the end of the fiscal year if no other payments are allocated. Therefore, staff recommends a payout to the three organizations totaling $42,500, leaving an estimated balance of $22,500 to carry forward to FY2011. MOTION: Move to approve a $15,000 payment to PAAHC from the Bed Tax Fund.