CC - Agendas - City Council - REGULAR - 3/23/2010

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RESOLUTION NO. 4009-1039 PAGE 5 EXHIBIT `B' BOARDS/COMMISSIONS/COMMITTEES APPOINTMENT PROCEDURES A. Membership 1. Membership requirements shall be established in each respective resolution or ordinance creating said board, commission, or committee. 2. Members shall be considered solely on the basis of their own merits and qualifications and not on the basis of any personal friendships with committee or Council members. 3. If any member shall be absent for more than two (2) consecutive meetings without notifying the chairman, or shall be absent for more than thirty percent (30%) of all meetings during any one twelve (12) month period for any reason, he or she shall thereupon automatically cease to hold membership on the board, commissions or committee without any further action being taken by the City Council. It shall be the responsibility of the chairman of that board, commissions or committee to so notify the City Clerk immediately upon the creation of a vacancy pursuant to this section. Meetings as used in this section shall include all regular and special meetings, study sessions and field inspections. B. Selection 1. The City Clerk shall maintain a list of all members and will be aware of all expiration dates for all terms. The City Clerk shall maintain a file of all applicants as to current applications, filing dates, interest in other board positions, interviews and appointments. 2. Council Appointment Committee: A Council Appointment Committee shall consist of three (3) Council members appointed by the Mayor, with the consent of the Council, which shall be responsible for interviewing applicants for appointment to City boards, commissions and committees. The Mayor, with the consent of the Council, shall designate the Chairman. 3. When a vacancy occurs on a board, commissions or committee the chairman and/or staff liaison shall notify the City Clerk who shall begin advertising for said vacancies. 4. In December of each year, and whenever a vacancy may occur, the City Clerk shall advertise for applications.