CC - Agendas - City Council - REGULAR - 10/23/2012

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JE Fuller/ Hydrology & Geomorphology, Inc. CITY OF PRESCOTT DEPARTMENT OF PUBLIC WORKS WILLOW CREEK and WILLOW CREEK TRIBUTARY RESTUDY SCOPE OF WORK October 8,2012 The City of Prescott (City) would like JE Fuller/Hydrology & Geomorphology, Inc. (JEF) to complete hydraulic and floodplain studies for Willow Creek and Willow Creek Tributary. The objective is to review and modify existing hydraulic models and submit to FEMA for Review. The Project Team assembled to complete the project includes JEF and Kelley/Wise Engineering, Inc. (KWE). This Scope of Work outlines our proposed scope of services,schedule, fee,and assumptions. 1. Proposed Scope of Services Tasks to be completed are provided below. Scope of services for KWE is attached as Exhibit 1. 1.1 Project Management The Consultant's project manager will be knowledgeable of the progress and have responsible charge of the progress of each phase of the project. The project manager will be the point of contact for the City and will keep the City informed of all coordination with outside agencies and other affected parties. The project manager will be responsible for all administrative issues, technical direction of the work, scheduling, and budgetary oversight for the project as well as coordination and reporting with the City's project manager. 1.1.1 Project Schedule A project schedule will be prepared by the Consultant and presented at the project kick-off meeting. The schedule will be updated as needed during the course of the project. The schedule will show meetings, submittal dates,significant project milestones, and City review periods. The schedule will allow two weeks for each City review. The Project Team will complete the tasks outlined in this scope of services within 9 months of receipt of written authorization of Notice To Proceed(NTP). 1.1.2 Project Coordination Project coordination includes ongoing coordination through telephone conversations and written correspondence with the City's project manager and other City staff 1.1.3 Meetings JEF will coordinate with the City as necessary throughout the Project's duration.Planned meetings include the following: • Project kick-off meeting. • Up to five(5)coordination and/or submittal review meetings to be held in Prescott. • Additional meetings as needed shall be conducted via telephone conference call and/or WebEx web conferencing. 8400 S.Kyrene Rd.,Ste 201 1 West Deer Valley Rd.,Ste 101 523 N.Beaver St.,2nd Floor 40 E.Helen Street Tempe,Arizona 85284 Phoenix,AZ 85027 Flagstaff,AZ 86001 Tucson,Arizona 85705 480-752-2124(voice) 623-889-0166(voice) 928-214-0887(voice) 520-623-3112(voice) 480-839-2193(fax) 480-839-2193(fax) 928-214-0887(fax) 520-623-3130(fax)