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9.F <br />('P1'Vor' ��Iti' ES( ()TT <br />Ll'etukAl; r f llent‘ 6,1v1 <br />MEETING DATE/TYPE: <br />DEPARTMENT: Airport <br />COUNCIL AGENDA MEMO <br />VOTING MEETING 8-14-18 <br />AGENDA ITEM: Approval of a three-year contract with Dibble Engineering for Airport <br />general architecture and engineering services for the Prescott Municipal Airport, with <br />options for two (1) year extensions. Has no immediate financial impact as individual <br />Authorization for Services will submitted for approval to Airport Staff prior to a project <br />being initiated, and be brought before City Council for approval as required, in <br />accordance with the City Procurement Code. <br />FUNDING SOURCE: Airport Fund <br />Approved By: Michael Lamar, City Manager <br />Item Summary <br />This is a request to enter into a three-year contract (City Contract No. 2019-069) with <br />two one-year optional extensions, for Dibble Engineering to provide general design and <br />engineering services at the Airport. This Professional Service Agreement will include <br />architectural and engineering services on an "as -needed" basis relating to airport capital <br />projects spanning FY 2019-2023 that have been, or will be, identified as necessary for <br />the Airport to meet the current and future regional air transportation needs of the <br />citizens and community. <br />Background <br />Approximately every three years, the Airport advertises for and selects a firm to provide <br />engineering services at the airport. This on -call three-year, multi -project agreement <br />approach is beneficial to the City of Prescott in ensuring continuity in the design of <br />future projects by a single firm, familiar with the Airport and Federal Aviation <br />Administration (FAA) and industry standards. Additionally, the engineering firm will <br />assist staff with the management of the annual FAA and ADOT Capital Improvement <br />Planning process, grant administration, and on -site construction management. <br />Approval of this contract does not automatically obligate the City to any of the projects <br />listed in the contract document. Council will have the opportunity to review and approve <br />each major project during the annual budget process and upon grant acceptance. As <br />funding becomes available from various sources (FAA and ADOT grants), staff will <br />negotiate a project -specific Authorization for Services contract for project design and/or <br />management. <br />Packet Pg. 172 <br />