CC - Agendas - City Council - REGULAR - 8/14/2018

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9.B.a Jones noted that the library's use of the General Fund is less than 5%. Although the salaries line may seem large at 67% of total, the library is a service organization and requires personnel to provide those services. Jones asked about the number of volunteers working within the library. The library had 14,650 volunteer hours in the last fiscal year. Equivalent to 7 FTE. Volunteer are coordinated by a staff member. The Volunteer Coordinator matches applicants to needs and the city does background check. Volunteers are then trained to the specific tasks that they perform. Seymour pointed out that many volunteers have many years of experience. V. Year to Date Library Use Statistics Most use statistics are up Year to Date over FY2017. Job help computer use has fallen --perhaps due to increase in the number of groups in town that have computers available as well as the decrease in the number of substance abuse rehabilitation homes. These homes often required residents to apply for jobs. Seymour stated that room rental charges have resulted in drop in room use. Jones asked when charges would cease. This is a discussion that the city manager will have with council. Jones asked if the library has a booth that the library uses to promote the library at events. The library does have a tent that is used, but because of staff constraints this has not been done as much recently. One thing that the library would like to study is a way to reach out to the older community, either by taking programs to the places where there is a concentration of older residents or creating book van to go to these places and/or service schools and preschools. The largest expense would be personnel. Jones stated that it may be possible to team up with Meals on Wheels to provide such a service. VI. Current and Upcoming Fiscal Year Library Activities YouToo! Expo Summer Reading program. 1200 youth and teens participated in 2017. All summer reading programs are payed for by the Friends of the Library. Technology Help Hour —Volunteer run program In response to a question from Jones, the consensus of the library board was that meeting room rental charges be rescinded. VII. Topics for Future Agendas The next meeting is scheduled for Wednesday, August 15, 2018 at 3:30 p.m. VIII. Adjoumment There being no further business to discuss, Chairman Jones adjoumed the meeting at 4:25 p.m. 2 Attachment: Library Advisory Board Meeting for Room Fees Recommendation (2106 : Library Meeting Room Fees) Packet Pg. 112