CC - Agendas - City Council - REGULAR - 5/13/2014

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Agenda Item: Award of bid and contract for the FY 2014 Pavement Reconstruction Project to Asphalt Paving & Supply, Inc., in the amount of$2,461,747.07 (City Contract No. 2014- 184; One Cent Streets and Open Space, and Water Funds) On February 26, 2013, Council awarded a professional services contract to Shephard- Wesnitzer, Inc., for engineering services to provide plans and bidding documents to accomplish the proposed improvements, and including post-design services. Geotechnical investigations, utility assessments, and the preparation of plans and bidding documents were completed and advertising for construction bids commenced on March 23, 2014. This pavement reconstruction project generally consists of removing existing asphalt pavement and subgrade material and repaving with new hot-mix asphalt over an engineered section of processed subgrade and aggregate base course. The streets included in this contract are some of the lowest rated streets in terms of condition in the City street system, with the exception of Miller Valley Road. A different segment of Miller Valley Road (from Grove Avenue to Fair Street) was milled and repaved in 2010. The portion of Miller Valley Road from Fair Street to Whipple Street that is included in this contract does not need to be reconstructed, but does require pavement repairs, milling, and repaving. The installation of new water services is a part of the FY 13/14 Small Water Mains Project that was awarded on April 22, 2014. The installation of these new water services will be completed under that contract prior to the milling and repaving of Miller Valley Road from Fair Street to Whipple Street. In advance of this contract work, UniSource Energy Services and CableOne have relocated their respective utilities to accommodate the roadway reconstruction. The condition of City water and sewer facilities within these roads was evaluated and checked against the Water and Sewer Models. It was determined that the water mains on College Heights Road and Sequoia Drive required replacement. The utility evaluation also determined that the new water services were required on Miller Valley Road. Upgrade of the water and sewer facilities on the remaining streets is not necessary. Bid Results A mandatory pre-bid meeting was held on April 9, 2014; three bids were received on April 24, 2014, as follows: Bidder Location Total Bid Asphalt Paving & Supply, Inc. I Prescott Valley, AZ I $2,461,747.07 1 Fann Contracting, Inc. I Prescott, AZ I $2,731,960.35 Combs Construction Company, Inc. I Glendale, AZ I $3,041,261.80 Engineer's Estimate $2,431,516.65 2