CC - Agendas - City Council - REGULAR - 5/13/2014

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Agenda Item: Award of bid and contract for the Park Avenue Improvements Project to Fann Contracting, Inc., in the amount of $5,457,035.50 (City Contract No. 2014-185; One Cent Streets and Open Space, Water, and Wastewater Funds) lights. City forces will remove and protect the lights during construction and reinstall the lights on the new foundations near the end of the project. Bid Results A mandatory pre-bid meeting was held on March 19, 2014. Of the four (4) proposals received on April 10, 2014, following detailed review and evaluation, one bid was determined responsive and responsible. Bid determined responsive and responsible for purposes of award Location Total Bid Fann Contracting, Inc. Prescott, AZ $5,457,035.50 1 Engineer's Estimate $5,006,384.69 Exhibit A provides analyses of the three (3) other proposals determined to be non- responsive or nonresponsible. Bids determined nonresponsive or nonresponsible for purposes Location Total Bid of award 1 CLM Earthmovers 1 Prescott, AZ $4,968,458.22 1 Standard Contracting Co., Inc. 1 Avondale, AZ 1 $5,308,799.05 I 1 Asphalt Paving & Supply, Inc. 1 Prescott Valley, AZ 1 $6,801,011.22 1 Written confirmation of their bid has been received from the bidder determined to be low, responsive, and responsible for purposes of this contract award, Fann Contracting, Inc. Verification of the company's license, bonding, references, and past performance of similar projects has been completed. Schedule The contract allows three hundred sixty five (365) calendar days for completion of the work with project milestones listed below: Award of Contract May 13, 2014 Pre-Construction Meeting May 20, 2014 Notice to Proceed (NTP) May 27, 2014 Final Completion May 27, 2015 2