CC - Agendas - City Council - REGULAR - 5/13/2014

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Responsiveness of Bid — Standard Construction, Inc. There are discrepancies with Standard Construction's bid for the Park Avenue Reconstruction Project. • Bid item for Earthwork, Excavation and Embankment is significantly higher than norm. If the quantity were to increase, the City would pay a disproportionately higher cost. • Bid item for Aggregate Base Course is significantly higher than norm. If the quantity were to increase, the City would pay a disproportionately higher cost. • Bid item for Fill Construction is significantly higher than norm. If the quantity were to increase, the City would pay a disproportionately higher cost. • Standard Constructions bid for traffic control items is mathematically unbalanced; o $95,000 for Traffic Control Plan. The bid containing all items related to traffic control is front loaded, meaning that the overall final cost for traffic control will likely be higher. • Standard submitted an incomplete Subcontractor's List with their bid. • Standard failed to list the City of Phoenix Quarter Section Waterline Rebuild project on their project list (which is a project that is currently in litigation). The request for bids states that "Failure to provide complete and factual information may be grounds for rejection of the bids..." (pg7 Information For Bidders) Responsibleness of Bidder— Standard Construction, Inc. Standard Construction's bid was evaluated and past projects and references were checked to determine their qualifications and responsiveness. Agencies contacted include the Cities of: Sedona, Nogales, Sierra Vista, Florence, Phoenix, and Avondale. Four of the agencies reported generally favorable results with some minor problems. One agency reported that they were in litigation with the contractor over performance of a contract. They reported that the work was completed in December, 2013 but they are so far unable to close out the contract due to contested change orders. The final agency reported that they are in litigation with the contractor and declined to answer any questions. The factors evaluated with this project specifically relate to the following sections of the City Procurement Code: • 1-27(K)(1.) Costs incurred by the City or other governmental entities in contested change orders by the contractor.