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I. 13, <br /> COUNCIL AGENDA MEMO - October 23, 2012 <br /> PROCUREMENT ITEM FOR CONSENT AGENDA ($10,000 - $20,000) <br /> DEPARTMENT: Finance <br /> AGENDA ITEM CAPTION: Mitel telephone system hardware upgrade in the amount of <br /> $15,847.40 <br /> Approved By: Date: <br /> Department Director: Mark Woodfill <br /> City Manager: Craig McConnell � /0- /S-/Z. <br /> U <br /> Good(s) or Service(s) to be Purchased <br /> Description of Item(s) Mitel 3300 controller hardware upgrade <br /> Check if Prof. Services <br /> Quantity Upgrade of two controllers. Price below is for both controllers. <br /> Necessity/Use The Mitel telephone system is in use at 40 City network <br /> locations and includes 475 telephones. <br /> Summary of Written Quotes (exclusive of tax) or Professional Services Proposals <br /> x Vendor (Name and Location) Price Delivery/Schedule <br /> x 1. Fulton Communications $15,847.40 Upon receipt of <br /> Phoenix Arizona including tax purchase order <br /> Notes: See attached proposal. Pricing is from National Joint Powers Alliance <br /> Contract #NJPA 042109-MBS <br /> x= recommended award <br /> Budget Information Fund Name: Cost recovery from communication charges in FY 13 <br /> departmental budgets <br /> Additional Comments: <br /> This procurement is to upgrade two Mitel 3300 telephone system controllers over six years <br /> old with new hardware. The new hardware features expanded system capacity, enhanced <br /> redundancy, and supports new versions of Mitel software allowing City business units to <br /> leverage new and improved telephone system capabilities. The upgrade proposal <br /> includes hardware, services for the upgrade, and training for IT staff to administer the new 1 <br /> hardware and software. <br /> The Mitel telephone system consolidated over 20 separate systems into a single centrally <br /> managed one connecting 40 City network locations. As a Voice over internet protocol <br /> (VoIP) system, telephone services are delivered over the City's existing data network <br /> rather than requiring a separate telephone network to maintain. The benefits of a VoIP <br /> system are to reduce and eliminate many of the traditional costs and maintenance <br /> required for separate voice delivery infrastructure. These costs come in the form of <br />