CC - Agendas - City Council - REGULAR - 12/2/2014

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Phase 1: Project Initiation and Data Collection The initial phase of the work will begin with an initial meeting at the Airport. The work under this phase will then proceed with research of available information, initial site investigations, and collection of the existing available data necessary to form the basis of the analytical elements of the Assessment. Anticipated tasks in this phase are as follows: A. Initial meeting and project initiation The Consultant Team will attend an initial project meeting with Airport and City of Prescott staff to discuss the work process and project schedule. Prior to the initial meeting, the Consultant Team will prepare a graphic flow chart to describe the proposed work process, time line, and decision points. The flow chart will be presented at the initial meeting and will be kept up to date throughout the work process. B. Collection of available information The Consultant Team will prepare a Request for Information that will include a list of the existing available information and data that will be used as the basis for concept development in the Assessment. The required information may include(but not be limited to)the following: • Passenger enplanement records • Air Traffic Control Tower(ATCT) records of aircraft operations • Current airline schedules and anticipated future changes • Plans for future roadway extensions in the Airport area • Available roadway traffic flow projections(from City Engineer) • County Assessor's maps and parcel information for affected adjacent real properties • The latest approved Airport Master Plan, as adopted by the City Council • Available contour maps and/or topographic surveys of the areas to be studied • Valuation of adjacent real properties that may be affected by the Terminal development • The most current available aerial photography • Current utility record mapping Topographic or property surveys are not included in this scope of services. The Consultant Team will compile a hard copy reference file of the existing information to be used in the work as well as a bibliography of the records to be used. The list of information will be submitted to the Airport for review and approval prior to proceeding with the following phases of the work. The Consultant Team will prepare an AutoCad base map for use on this project. The base map will be based on the most current draft Airport Layout Plan. C. Verification of existing conditions The Consultant Team will visit the alternative sites during initial planning in order to verify the accuracy of record drawings and information. It is the intent that this site visit will be conducted on the same day as the initial meeting at the airport. September 12,2014 2