CC - Agendas - City Council - WORKSHOP - 10/28/2008

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Prescott City Council Combined Study Session/ Regular Voting Meeting — October 14, 2008 Page 13 decorative rock, bedding material, river rock and rip rap, and it is anticipated that $20,000 will be spent with those vendors. COUNCILMAN BELL MOVED TO APPROVE PURCHASE OF AGGREGATE MATERIALS FROM ASPHALT PAVING & SUPPLY IN AN AMOUNT NOT TO EXCEED $80,000.00 AND FROM CHARTER MATERIALS, FLINTSTONE INDUSTRIES AND G&S GRAVEL, EACH IN AN AMOUNT NOT TO EXCEED $7,000.00; SECONDED BY COUNCILMAN LUZIUS; PASSED UNANIMOUSLY. I. Approval of Amendment One to City Contract No. 07-271, Downer Trail Pavement and Utility Reconstruction Project, with Fann Contracting, Inc., in the amount of $200,553.72. Mr. Nietupski said that this item and the next both deal with reconciling the contracts and finalizing them. He said that this first one deals with the Downer Trail project, which they had significant issues with utilities. They had to redesign the water main to be constructed, as the work was ongoing. It was very much a challenge and had extensive time requirements, requiring an additional 196 days. He said that every one of the utility companies had to relocate some of their infrastructure and that all had an impact on the contractor's ability to complete the project. Councilman Luzius asked what portion of Downer Trail this project covered. Mr. Nietupski said that it was from Sierry Peaks to Downer Trail. Councilman Luzius said that they are now looking at $1.4 million for completion of the Downer Trail. He sees why the Forest Trails people were concerned with the taxpayers paying so much for Downer Trail. He asked why the City did this project. Mr. Nietupski replied that the City was obligated under the Development Agreement to construct this section of roadway. Councilwoman Suttles asked what the length was of the project. Mr. Nietupski said that it was a little less than 3,000 feet. Councilwoman Suttles asked if the City was not ready for the project. Mr. Nietupski said that they do need to do a better job in the future, but it is difficult when they do a reconstruction of an older street. They have infrastructure underneath that is not readily known. Sandy Griffis, Director of the Yavapai County Contractors Association (YCCA), 810 E. Sheldon, said that they did have some questions on the capital expenditure item. She said that in her capital improvement list it showed $160,000 to be spent on Downer Trail and asked if the $92,000 was coming out of that capital improvement number.